How should Product leaders leverage weekly team meetings? Here is the template!

Rohit Verma
3 min readAug 17, 2022

Product leaders have a weekly ritual with their team to discuss the overall progress of the key features & if there are any callouts or unprecedented roadblocks.

It’s the prerogative of the Product leaders to ensure that this weekly meeting is utilized to its full potential. I am sharing a template which can be helpful.

What is the ideal day for a weekly team meeting?

Monday is the worst time to plan the weekly team meeting. It’s the hectic day of the week and doesn’t offer breathing space to the team in general. An ideal day would be Tuesday or Wednesday to conduct the weekly team meeting.

What is the ideal time for a weekly team meeting?

The first half of the day ( before lunch ) is best suited.

What should be the duration of the weekly team meeting?

60 minutes is considered an ideal period. It also depends on the team size.

Weekly Team Meeting Sections

  • Introductory Note
    You can kickstart the meeting with the overall progress on key items, movement in key metrics, & details regarding the reasons for picking up the current initiatives.
  • Solitary Updates
    Each team member can briefly share an update on their key items. It should accommodate the below template ↓
    – Progress
    – Roadblock
    – Wins
    – Any new information
  • Wins
    It’s crucial to lift the spirit of the team with the big wins & goals achieved in the week. Focus on the approach or the lessons learn in achieving that big win. Dissect the process so that there is learning to be shared with the team members.
  • Key Obstacles
    Based on the last weekly team meeting, are the initiatives on track or there are any key roadblocks that need to be addressed or called out? It’s imperative that unprecedented obstacles might pop up which can delay the feature rollout timelines.
  • What’s next in the pipeline?
    Apprise the team of the main priorities for the next week. Share the broad approach with them. It’s helpful if the team is also aware of how the success will look based on those priorities.
  • Key Actionables
    Ideally, designate one member from the team to list down and document all the key decisions taken, opportunities discussed, action items against each team member and concerns raised. The same can be shared with colleagues for future reference & tracking the progress.
  • Announcements
    This section can be used to announce any key information related to the organization. It can be a change in policy or filling up the survey for getting relevant feedback from the team members.
  • Applauds
    It’s time to applaud the teammate who has made great progress or delivered something very crucial.

Thanks for reading! If you’ve got ideas to contribute to this conversation please comment. If you like what you read and want to see more, clap me some love! Follow here, or connect with me on LinkedIn or Twitter.

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Rohit Verma

Group Product Manager @AngelOne, ex-@Flipkart, @Cleartrip @IIM Bangalore. https://topmate.io/rohit_verma_pm